Replacement of a paper employee folder in everyday work with its electronic equivalent provides easy search and quick preview of documents, what translates into real time savings for the Human Resources department. It also provides easy access to basic information relevant for the manager without the need for further communication with the HR Department.
Notification and reporting system also allows for efficient management of expiring contracts or the need to carry out research or training.
Digitalization of records causes that the HR departments don't have to use hard copies of the documents anymore, what makes access to information easier and faster. At the same time, the costs of transfer and archiving of paper documents decrease. This is particularly important in the case of geographically dispersed organizations, such as retail chains.